Invention Disclosure

An invention disclosure should be made when something new and potentially useful to industry has been conceived or developed, or when unusual, unexpected or novel research results have been achieved Inventions include new processes, products, apparatus and compositions of matter or improvements to existing technology in those categories.

Inventions by University of Newcastle staff and students can be disclosed through Newcastle Innovation, a unit of the Research and Innovation Division of UON. Newcastle Innovation has first right of refusal in relation to proposed commercialisation of University Intellectual Property (IP) and is best placed to assist the inventor/s maximise the returns available from the technology.

IP Disclosure

To disclose your intellectual property, Newcastle Innovation requires you to detail in writing the technical details and novelty of your invention or discovery. The information you provide in the disclosure form will assist Newcastle Innovation in evaluating the commercial potential of the discovery.

It is only after the form has been submitted that the disclosure is officially recorded and entered into the IP register of the University.

To disclose your IP, please login to our Invention Disclosure Portal

Complete responses to all questions will result in more effective and efficient progression through the evaluation and commercialisation process. If you think you have made a discovery with some commercial potential but are not sure, please advise us and we can assist you in determining a way forward.

Please note this invention disclosure portal is intended for staff and students of the University of Newcastle only. Any disclosures not from staff or students may adversely affect the protection of your intellectual property rights.

Newcastle Innovation IP Disclosure Process

Once a Disclosure has been received by Newcastle Innovation, a Business Development Manager (BDM) will review the information and contact you to discuss your invention and the next steps.

The BDM will then conduct a preliminary assessment of the commercial potential and patentability of the invention. The assessment can take between eight to 16 weeks depending on the technology. During this time the BDM will consult with patent attorneys and other advisors as required.

At the completion of the assessment Newcastle Innovation will make a recommendation as to whether or not the invention should be commercialised. If there is strong prior-art or insufficient commercial potential for the invention to be commercialised the University may choose to pursue other options for the technology or assign it to the inventor/s on a case-by-case basis.


University of Newcastle IP Policy

Research conducted at the University of Newcastle may lead to inventions, creations or discoveries that have potential commercial value. Under the University’s IP Policy the University owns all Intellectual Property created by staff members within the course of their duties except for artistic works, indigenous works or scholarly works. In these cases, ownership is provided for in an agreement entered into with the University or approved by the University.*

The University actively encourages the disclosure and commercialisation of new inventions and seeks to reward the originators through sharing the net returns from the commercialisation process as follows:

Apportionment Originators University
First $50,000 of net returns 100% 0%
Net returns between $50,000 and $100,000 65% 35%
Net returns exceeding $100,000 50% 50%


*The University’s IP Policy can be found at and should be read in conjunction with the IP Procedure